Payroll Outsourcing Services in India
Accurate salaries, on time, every month, with PF, ESI, professional tax, TDS and every other statutory filing handled for you. TopHawks runs payroll for more than 7,500 employees every month, for your own team or for staff on our payroll.
The short answer
TopHawks handles payroll end to end: salary processing and payslips, PF, ESI, professional tax and labour welfare fund, TDS and Form 16, full and final settlements, and an employee helpdesk. We process payroll for more than 7,500 employees every month, for brands including Jio, Diamond Foods, RSPL and Bawarchi. You can outsource payroll alone for your own employees, or combine it with our staffing services. Pricing is per employee per month or a fixed monthly fee, depending on your headcount and requirements.
What is included
| Area | What we handle |
|---|---|
| Salary processing | Monthly payroll runs, attendance and leave inputs, variable pay, reimbursements, arrears and bank transfer files |
| Payslips | Digital payslips for every employee, every month |
| Statutory compliance | PF, ESI, professional tax and labour welfare fund calculations, deposits and returns, state by state |
| Income tax | TDS on salaries, investment declarations and proofs, quarterly returns and Form 16 |
| Exits | Full and final settlements, gratuity and leave encashment calculations |
| Employee helpdesk | A single point of contact for salary, tax and PF questions from your employees |
| Reports | Monthly payroll registers, cost reports and proof of every statutory deposit |
Two ways to work with us
Payroll only
- Your employees stay on your rolls
- We process payroll and statutory compliance for you
- Best for companies that want to stop running payroll in-house
Payroll with staffing
- Staff are employed on TopHawks payroll and deployed to you
- We handle hiring, payroll, compliance and replacements
- Best for field, contract and multi-city teams. See manpower outsourcing and staffing
How we take over your payroll
Review your current payroll
Salary structures, state registrations, statutory accounts and last few months of payroll data.
Set up on Trackwick
Employee master data, salary components, attendance and leave rules, and approval workflows.
Parallel run
We run payroll alongside your current process and reconcile every difference before going live.
Go live
Monthly payroll, payslips, statutory deposits and filings on an agreed calendar.
Monthly reporting
Payroll register, cost reports and proof of PF, ESI and other deposits shared every month.
Compliance under India’s Labour Codes
India’s four Labour Codes came into force on 21 November 2025, replacing 29 central labour laws. For payroll, the most important changes include a uniform definition of wages under the Code on Wages, which affects how PF and gratuity are calculated, and gratuity for fixed-term employees after one year of service under the Code on Social Security. State rules on professional tax and labour welfare fund continue to differ, so multi-state payroll needs state-by-state handling.
General information, not legal advice. Source: DD News, 21 November 2025.
How pricing works
We offer two pricing models, chosen around your requirements and scale:
- Per employee per month: a fee for each employee processed, which suits growing or variable headcounts.
- Fixed monthly fee: a flat fee for an agreed scope, which suits stable headcounts.
The main cost drivers are headcount, the number of states, salary complexity (variable pay, incentives, shifts) and whether you also need staffing. Ask for a quote with your headcount and states.
Why companies outsource payroll to TopHawks
We process payroll for more than 7,500 employees every month, for brands including Jio, Diamond Foods, RSPL and Bawarchi, on our Trackwick platform. TopHawks is ISO 9001:2015 certified and has managed workforces across India since 2015.
- 7,500+employees paid monthly
- 246+cities covered
- 11+ yrsmanaging workforces
- ISO9001:2015 certified
Frequently asked questions
What is payroll outsourcing?
Payroll outsourcing means a specialist provider processes your salaries, payslips and statutory deductions and filings, such as PF, ESI, professional tax and TDS, so your team does not have to run payroll in-house.
What does TopHawks payroll outsourcing include?
Salary processing, payslips, PF, ESI, professional tax and labour welfare fund compliance, TDS and Form 16, full and final settlements, an employee helpdesk, and monthly payroll and compliance reports.
Can I outsource payroll for my own employees?
Yes. You can outsource payroll alone while your employees stay on your rolls, or combine payroll with TopHawks staffing, where staff are employed on TopHawks payroll and deployed to you.
How much does payroll outsourcing cost in India?
TopHawks offers a per-employee-per-month fee or a fixed monthly fee, depending on your requirements and scale. Cost depends mainly on headcount, the number of states, salary complexity and whether staffing is included.
Do you handle payroll across multiple states?
Yes. Professional tax and labour welfare fund rules differ by state, and we handle registrations, deductions and filings state by state for multi-state payroll.
How many employees does TopHawks process payroll for?
TopHawks processes payroll for more than 7,500 employees every month, for brands including Jio, Diamond Foods, RSPL and Bawarchi.